Williamson Central Appraisal District

Board of Directors Meeting

Minutes of August 2, 2023

Harry Gibbs, Vice Chairman, called the regular meeting of the Williamson Central Appraisal District Board of Directors to order Wednesday, August 2, 2023, at 9:04 AM. Board members present; Harry Gibbs, Lora Weber, Hope Hisle-Piper and Mason Moses. Jon Lux and Larry Gaddes were absent. Quorum declared.

Some of the District’s management staff were in attendance.

Receipt of Public Comments

There were no public comments.

Employee Health Insurance Presentation

Debra Spellings & Letty De La Garza, with Benefits360, LLC., the District’s insurance consultants, had done a market analysis with different insurance carriers. They distributed this information to the Board indicating that the required request for proposal process had been conducted. Spellings informed the Board that the District’s current provider, United Health Care, was not willing to lower their rates and that Blue Cross Blue Shield (BCBS) Association had provided a promising proposal. She recommended that the District move their medical coverage to BCBS for the upcoming renewal. She added that, because of the package discount savings, it would be her recommendation to move all insurance’s to BCBS with the exception of the short-term disability.

Spellings informed the members that the BCBS plan would not require a referral from a primary care doctor, which was the main concern of District employees according to a recent survey conducted.

2022 Financial Audit Report

Kevin Randolph, with Eide Bailly LLP the District’s financial auditor, was present to report on the financial audit. The audit report was provided to the Board members. Randolph reported that the District’s financial statements were in line with acceptable practices. He reviewed the report including the fund balance and assigned fund balance which is used to fund future contingencies. Lankford announced that the use of these monies would be discussed further at the meeting in September with the Board. He also mentioned that for 2024, the District would be looking at setting aside monies for street level imagery with Cyclomedia, a vendor the District had used previously. It was mentioned that having these additional reserve accounts for these types of expenditures has worked quite well in allowing the District to keep from requesting additional monies from its taxing units.

The financial audit was reviewed and there were no recommended changes. Randolph mentioned that he had no issues with the District’s accounting practices or policies and that the District had been very prompt and professional.

Employee Health Insurance

Hisle-Piper moved to approve Blue Cross Blue Shield as the District’s employee health insurance provider (this includes medical, dental, vision, and long-term disability) with no change to the amount on the employee’s Benny card. Moses seconded. The motion carried.

2022 Financial Audit Report

Moses made a motion to approve the 2022 Financial Audit Report as presented. Weber seconded. The motion carried.

Board Agenda Additions for Future Meetings

Lankford discussed new legislation relating to publicly elected Board of Director members. He mentioned the costs for these additional members to run for this election to be between $300,000 to $350,000, which the District would need to fund. Lankford announced that this would be discussed further at the September Board meeting. He discussed the timeline for the election cycle indicating that these members would serve four-year staggered terms. He indicated that the Tax Assessor Collector will also now become a voting member.

Board Announcements

There were no other Board announcements.

The Board had previously set the following meeting dates:

• Thursday, September 14, 2023 at 9 AM.
• Wednesday, October 11, 2023 at 9 AM.
• Thursday, November 16, 2023 at 9 AM.

The regular meeting adjourned at 9:34 AM.

Respectfully,

Jon Lux, Chairman                                   Lora H. Weber, Secretary